Billing Assistant
Running a successful business involves loads of different processes, and billing ranks high among the most critical ones. If the billing function does not run smoothly, the entire business may be brought to a halt. A streamlined billing requires consistent effort and lean procedures, enabled by talented and dedicated workforce. Do you think you're up to this challenge?
We are currently recruiting a billing assistant to join our highly qualified, dynamic team in Bucharest. You will be responsible for assisting the lawyers in the client intake and billing processes, thus enabling them to focus on providing legal services to clients. You will have the skills, knowledge and attributes to work flexibly within our fast moving and changing environment.
This is a role for a proactive, self-motivated, solution oriented and a professional individual who thrives on delivering results.
Main duties and responsibilities
- Collect client identification documents, help drafting legal assistance agreements with internal and/or external clients as well as engagement letters/confirmations with other DLA Piper offices
- Open client matters within company system and store all documentation on paper and electronically according to the company internal policies
- Set in the company operating system the hourly rates for fee earners and tax consultants for each matter according to the agreements concluded with clients and/or engagement letters/confirmations concluded with other DLA Piper offices
- Record in the system the time worked by fee earners and tax consultants on each client matter, prepare monthly billing guides, operate the changes suggested by fee earners, tax consultants and clients
- Issue, send, save in the system and keep records of the invoices issued to the company clients, in compliance with the contractual provisions regarding invoicing (applicable discounts, hourly rates, invoicing currency, invoiced entities, etc.) as well as the company internal invoicing policies
- Pro-active in the process of collecting amounts invoiced to clients, in compliance with the company internal policies
- This job description is not designed to be exhaustive and can be varied as required to develop or fulfil this role.
About you
- computer literate: MS Office, especially Excel: use of formulas, functions, Excel formatting
- knowledge of the English language - financial terms
- ability to understand processes and make them more efficient
- ability to learn and operate with new technologies and systems used for client intake, invoicing, etc
- ability to analyze and synthesize
- ability to make decisions and assume responsibility
- ability to find solutions for the problems faced
- communication and relationship skills both with colleagues and with external clients
- ability to comply with the requirements and deadlines for handing over the works
- a sense of organization and ability to prioritize and plan
- primary accounting knowledge is a plus
If you are looking to take a step up in your career, this is a fantastic opportunity for you to join DLA Piper, a leading global business law firm, and be part of our success. You will be part of an inclusive, approachable and supportive team with a global mind-set, celebrating our international coverage and delivering the highest standard of legal advice and service excellence across borders.
About us
We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.
At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.
Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.
We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.
Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.