Payroll & Benefits Coordinator

As a Payroll & Benefits Coordinator, you’ll play a vital role in ensuring the accurate and timely processing of payroll for over 2,500 employees. You’ll support our Payroll & Benefits Team through a period of change as we implement new systems and processes, while delivering excellent service to our colleagues across the business.

This is a great opportunity to build your career in payroll and benefits within a supportive and forward-thinking team.

Main duties and responsibilities

• Assist in processing payroll for approximately 2,500 employees, including:
  • Payroll administration, salary amendments, and additions
  • Leaver processing
  • Overtime payments
  • Travel, subsistence, and other emoluments
  • Pay variations
  • Hires, absences, maternity bonus calculations, and allowances
  • Any other contractual payments, in line with the agreed payroll timetable
• Process daily/weekly updates to working documents, including:
  • New hires and terminations
  • Job and salary changes
  • Bank and personal detail updates
  • Paternity, shared paternity, and maternity records
• Prepare manual calculations for reworks or advances and updating payroll record to reflect the Year-to-date amendment or deduction.
• Support Senior Payroll & Benefits Advisor with PMI, Unum and VCI's renewal each year.
• Processing of PMI scheme for starters/leavers & any amendments
• Processing Benefit information for Pension
• Working with GSC and HR Team to resolve any anomalies
• Day to day payroll input
• Support both the Senior Payroll & Benefits Manager and team with updating of the benefit systems and payroll databases with any relevant changes
• Assisting in gathering and providing data for statutory audit
• Assist in payments for Loan Schemes for submission to Senior Payroll & Benefits Administrator for approval.
• Support the Senior Advisor with monthly sickness calculations, ensuring accurate data formatting and correct input into systems. Manage phased return deductions, prepare sickness letters, and compile monthly summaries for HR Business Partners in line with policy.
• Detecting and communicating anomalies, and dealing with queries from employees regarding payroll related matters.
• Function as a point of contact for any enquiries offering excellence in customer service to both our internal and external customers.
• Completion of National Statistics monthly reports
• Issue P11D to all colleagues
• Process and manage third-party payments following completion of the monthly UK payroll, including but not limited to Charity deductions, Unum, VCI, and Attachment of Earnings (AOE) payments.
• Support with ad-hoc projects

About you

• At least 3 years payroll experience
• CIPP Degree & Membership is desirable
• Experience in Maternity, Paternity & Shared Parental Leave calculations
• Methodical and detail-oriented with a focus on quality
• Can exercise discretion when dealing with confidential matters
• Strong interest in Payroll and a willingness to grow, and develop with team
• Highly organised with the ability to manage multiple priorities effectively
• Display excellent people skills and professionalism
• Confident personality who embraces change and always strives to improve
• Ability to work to tight deadlines and work under pressure
• Strong excel skills
• Works effectively within a team and embraces development opportunities

tbc